NAVY ADMIN GUIDE
Navy Memorandum for the Record (MFR) Example
A Memorandum for the Record documents information that needs a clear written record without turning it into a full standard letter. The value of an MFR is clarity: what happened, what was decided, what was observed, or what needs to be preserved for the file.
Updated September 12, 2026
A practical MFR structure
- Clear subject
- Purpose or reason for the memorandum
- Concise factual narrative
- Dates, names, or actions that matter to the record
- Signature or authentication appropriate to the document
What to avoid
Do not bury the reason for the memo in a long introduction. Avoid unsupported conclusions, unnecessary emotion, and copy-and-paste debris from email or chat. An MFR should make the record easier to understand later.
Starting from an existing memo
If your memo already exists but the formatting is inconsistent, paste or upload it to Check Document. MilAdmin can rebuild the DOCX and preserve review notes as Word comments.